The Covid-19 pandemic compelled school districts and institutions to adapt their service delivery methods to ensure the safety and education of students. This shift to online learning has allowed many school districts to continue offering education to their communities while prioritizing the well-being of students and faculty. However, it has also brought about cybersecurity risks that IT and security decision-makers in education must address. We have compiled a list of methods that will help improve online learning security.
Cybersecurity Strategies for Online Learning Environments
1. Take care of software updates
Ensuring the safety and security of data and individuals can be easily achieved by keeping applications up to date. Regular updates usually include security patches that prevent the potential exploitation of insecure code. Additionally, updates may introduce new features to enhance control, as demonstrated during the incidents of Zoom vulnerabilities earlier this year. It is crucial to keep all software, including operating systems, updated to ensure protection against known vulnerabilities that could be exploited by malicious actors.
2. Educating users about phishing attacks
Staff and students should receive comprehensive training on identifying and avoiding phishing emails that attempt to trick individuals into clicking on links and installing malicious software on their computers or laptops. These deceptive emails can be skillfully crafted and often deceive even experienced professionals by mimicking messages from colleagues. Equipping staff and students with additional knowledge and tools to recognize telltale signs is crucial. Institutions should also conduct awareness tests, such as the IT department sending out a test email with a link, to gauge the number of people who unknowingly interact with such malicious content.
Having all this training conveniently accessible through an online repository can greatly enhance the learning experience. Integrating it into the induction process for new staff and students at the beginning of an academic year would be an optimal strategy to ensure its effective delivery.
3. Encrypt the connection
By default, browsers only encrypt connections that use the https standard. Using secure online platforms is a smart choice, but not always possible. Connecting applications to regular sites and through communication services remain unprotected. If you are just concerned about student privacy, then installing a VPN is the key to digital safety. If you use a VPN, your data is encrypted and no one can use this data. What’s more, you can get ChatGPT unblocked with a VPN. It has many other uses as well, including unlocking educational content from around the world.
4. Implement access control
Educational institutions boast a vast network comprising students, teachers, and staff. In this context, the creation of access control becomes crucial to restrict individuals’ access solely to programs that they require.
Access control offers two significant advantages. Firstly, it prevents unauthorized access to sensitive information. Secondly, it curtails the actions of attackers in case they manage to compromise someone’s account.
Likewise, organizations should implement robust security controls for their cloud-stored data. This not only ensures the integrity of their data but also aids in compliance with regulatory requirements.
5. Secure file sharing
Whether they are in primary school, secondary school, or college, students participating in online learning will require a secure method to submit files to instructors or even classmates. This necessitates the implementation of data retention policies that dictate how long student-submitted files are stored on servers. Additionally, robust practices must be established to safeguard data both in transit and on servers. Uploads should exclusively occur through secure connections, such as HTTPS or authorized VPNs. For example, you can ask students to install Chrome’s VPN extension and use it the entire time they’re exchanging data. Furthermore, once uploaded, data should be encrypted on servers to ensure utmost security.
6. Keep backups
In addition to implementing robust cybersecurity measures to safeguard against breaches and malware, it is vital to prioritize regular data backups. According to the “Verizon 2019 Data Breach Investigations Report,” ransomware attacks represented 80% of all malware infections in the education sector in 2019, with 75% of compromised data being of a personal nature. By utilizing a backup solution that incorporates built-in anti-malware protection, you can effectively mitigate the majority of malware attacks, including those targeting backup systems. This approach not only safeguards your data but also facilitates prompt system restoration from backups in the event of an attack.
7. Keeping meetings secure
Using a paid version of a tool offers more options and flexibility compared to the free version. It allows for a higher number of participants and provides the ability to store recordings in the cloud. As we increased the number of sessions, we purchased additional licenses and expanded our capacity for cloud storage. It is important for students to understand their responsibilities. They should not share their login details or meeting IDs with others.
8. Create an incidence response plan
Regardless of the size of the educational institution, having an incident response plan is crucial for effective recovery from security incidents. A comprehensive and well-documented plan assists the IT team and cyber security professionals in identifying necessary actions and notifying relevant parties to expedite the recovery process. Failure to have a response plan increases the likelihood of staff making mistakes that could result in additional fines and legal actions.
Conclusion
In today’s rapidly evolving threat landscape, safeguarding the safety and integrity of sensitive data can be a daunting task. However, educational institutes can effectively address security challenges by adopting a proactive approach to cybersecurity in education.
By implementing robust security policies, employing stringent access control measures, continuously monitoring databases and networks, and promoting security awareness, schools and universities can fortify their defenses and deter cybercriminal incidents. This comprehensive approach ensures the protection of valuable educational resources and the privacy of students, faculty, and staff.
